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Terms & Conditions

Last updated: April 30, 2026

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Welcome to Owl & Crow. By accessing this website (www.owlandcrow.net) and/or booking a retreat or event with us, you agree to the following Terms & Conditions. Please read them carefully.

1. Overview

Owl & Crow provides creative retreats, photography experiences, and collaborative events for models and creatives. By using this site or participating in an event, you agree to comply with these terms.

2. Bookings & Payments

All retreat bookings require a deposit to secure your place.

  • Deposits are non-refundable

  • Full payment must be completed by the stated deadline

  • Payment plans, if offered, must be honored according to the agreed schedule

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Failure to complete payments may result in loss of your reservation without refund.

Please refer to our Refund Policy for full details regarding cancellations and payment terms.

3. Cancellations & Transfers

By booking with Owl & Crow, you acknowledge and agree to the terms outlined in our Refund Policy.

  • Payments are generally non-refundable

  • Spot transfers may be permitted with prior approval

  • Exceptions may be considered under our Compassion Clause

4. Participant Responsibility

By attending an Owl & Crow retreat or event, you agree to:

  • Treat all participants, staff, and property with respect

  • Follow any guidelines or safety instructions provided

  • Take responsibility for your own personal belongings and well-being

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Owl & Crow reserves the right to remove any participant whose behavior is disruptive, unsafe, or harmful to others. No refunds will be issued in such cases.

5. Assumption of Risk

Participation in retreats, photoshoots, and related activities involves inherent risks.

By attending, you acknowledge that:

  • You are voluntarily participating in all activities

  • You assume responsibility for any personal injury, loss, or damage

  • Owl & Crow is not liable for injuries, accidents, or incidents that may occur

6. Travel & External Costs

Attendees are responsible for their own:

  • Travel arrangements

  • Travel-related expenses

  • Personal purchases outside of what is explicitly included in the retreat

Owl & Crow is not responsible for delays, cancellations, or disruptions related to travel.

7. Photography, Media & Image Use

Owl & Crow retreats are built around photography, videography, and creative collaboration. Content creation is a core part of the experience.

All attendees will be required to review and sign a separate Model Release Agreement prior to participation. This agreement outlines specific terms regarding image usage, rights, and permissions.

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By attending an Owl & Crow event, you acknowledge that:

  • Photography and video content will be captured throughout the retreat

  • You may appear in group images, behind-the-scenes content, or environmental shots

  • Owl & Crow may use event imagery for promotional, marketing, and portfolio purposes, in accordance with the signed Model Release

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Images created during Owl & Crow retreats are intended for personal portfolio use and self-promotion.

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Attendees are welcome to:

  • Share images on personal websites, portfolios, and social media

  • Use images to represent their work as a model or creative

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However, to protect the integrity of the experience and the work of all collaborators, attendees may not:

  • Sell images created during the retreat

  • License images to third parties

  • Use images in paid advertisements or commercial campaigns

  • Submit images for publication where compensation is involved without prior written approval

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Any commercial use of images must be approved in writing by Owl & Crow and, where applicable, the photographer.

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We also ask that attendees credit photographers and collaborators whenever possible when sharing images.

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If you have specific questions about usage or need clarification, please reach out prior to using images in a commercial context.

8. Third-Party Services

We may use third-party platforms (such as booking tools, forms, or payment processors). Owl & Crow is not responsible for issues arising from these external services.

9. Communication

By booking or contacting Owl & Crow, you agree to receive communications related to your booking, event updates, and important information regarding your participation.

10. Changes to Terms

Owl & Crow reserves the right to update or modify these Terms & Conditions at any time. Continued use of the website or participation in events constitutes acceptance of any changes.

11. Governing Law

These Terms & Conditions are governed by the laws of the Commonwealth of Virginia, United States.

12. Contact Information

If you have any questions about these Terms & Conditions, please contact:

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Tori Stovall
Email: info@owlandcrow.net

Closing Note

Owl & Crow is built on trust, creativity, and shared experience. These terms exist to protect both our community and the integrity of the spaces we create together.

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